NexLabs SMARTRoom system installed in an application server will retrieve current meeting resource information from Microsoft Exchange server. The system will present the meeting rooms status on a color plasma/LCD TV via a network connected PC or the Cisco Digital Media Player.

NexLabs SMARTRoom enhances the utilization of the meeting rooms by:

• Providing status information of meeting rooms which were booked in advance but eventually not utilized. These rooms should be made available for other ad-hoc meetings.
• Meetings which ended earlier than the booking period. These rooms should also be marked as available so that other users with ad-hoc meetings can utilize the resource.

Summary of Features

• Allow the Cisco IP Phone in the meeting room to display the current reservation information such as Title of Meeting, Staff Name, and Meeting Duration.
• Require users to register their attendance via the meeting room IP Phones within a stipulated time period.
• Allow users to update meeting room status if meeting ends early and release resource to others for ad-hoc reservation.
• Provide visually pleasing meeting rooms availability information on big screen TV display so that staff who needs to conduct ad-hoc meetings will know which resource is available at a glance.
• Allow users to reserve the room on ad-hoc basis when the room is not in used from IP Phone.
• Full web interface to allow users to search and reserve a meeting room.
• Advance Search allows users to specify for meeting room resources such as projector, seating capacity …etc.
• Provide reports with daily statistics to measure meeting room utilization.
• Optional: Integrates with Microsoft Exchange or Lotus Domino for meeting room reservation information.